Monthly Archive

Watch and share our video tutorials about how to use Google Apps

http://www.google.com/support/a/bin/answer.py?answer=67784

Chances are you  had your old email client forwarded to your blackberry email address. In order to resolve this please:

1. Log into your MyAPPs account
2. Click on Email and then Settings
3. Click on Forwarding and POP/IMAP
4.  SelectForward a copy of incoming mail to “And type in the email address you would like it forwarded to (i.e. your blackberry account). 

If you want to use the standard Black Berry email setup wizard instead of forwarding your email be sure to enable IMAP by:

1. Logging into MyAPPS
2. Click on Email.
3. Click on Settings
4. Forwarding POP/IMAP
5. make sure you check Enable IMAP.

Once this is done you can use the standard blackberry email setup wizard.  This will allow you to delete email from your MyAPPS account from you blackberry device.

Our Spoof on Mac vs PC

How do students mainly use Google Docs?
Brainstorming
Whether it’s taking notes during a group project brainstorm session or outlining a research paper, Google Docs helps you get your thoughts down quickly and allows you to access them from anywhere later.

Group work
Many of you use Google Docs to contribute your part to a group project, but just as many use it outside the classroom. Student groups are collecting RSVPs with Google forms, taking meeting minutes with Google documents, and balancing budgets with Google spreadsheets.

Personal record keeping
Have a to-do list or want to keep a weekly budget? Many of you are using Google Docs to stay on track with daily tasks.

Your favorite thing about Google Docs?
Collaboration
Backing up important work is great too, but far and away students enjoy being able to contribute to the same document with friends and classmates. And it’s not just about the class projects. For instance, Students for Obama used Google spreadsheets to tell each other who had participated in phone banks, who was going on certain trips, and who would complete certain tasks.

Most creative uses we heard from you:

“Two of my friends used Google spreadsheets to play Dungeons and Dragons with each other.”
- Chris, Worchester Polytechnic Institute, Computer Science

“We used Google Docs to plan a spring break trip for Habitat for Humanity. It helped us keep track of phone numbers, dinner menus, etc.”
- Jacinda, Massachusetts Institute of Technology, Electrical Engineering & Computer Science

“Our club leadership used Google Docs for everything from constitution-writing to picking the new board, and during interviews, we would take notes on interviewees in the same doc.”
- Justin, Harvard University, Anthropology

Google Docs now lets business users upload their own templates (for documents, spreadsheets, presentations and forms) to the template gallery. Templates are automatically shared with coworkers and are private to company employees only.

How to access what’s new:
To submit a custom template: go to Google Docs, click ‘New > From template’ and select ‘Submit a template’ on the upper right-hand side.

For more information:
http://googleenterprise.blogspot.com/2009/07/template-galleries-for-google-apps.html

BlackBerry users can now synchronize their BlackBerry’s built-in address book with their Google Apps contacts. Two-way sync happens automatically over the air.

How to access what’s new:
To use Google Sync or upgrade from the older version, visit m.google.com/sync from your BlackBerry browser.

For more information:
http://www.google.com/mobile/blackberry/sync.html

Google Sync (beta) is now available, and allows two-way push sync of Google Calendar and Gmail contacts data to iPhone and Windows Mobile devices through ActiveSync. Two-way contacts sync is also available for devices that support SyncML.

How to access what’s new:
Administrators must first enable Google Sync for their users. In the control panel, click ‘Services settings’ and choose ‘Mobile’. Check the box for ‘Enable Google Sync’ and click ‘Save changes’.

Users can then configure Google Sync for their mobile devices. The link below provides device-specific configuration instructions.

Note: Google Sync will replace all existing contacts and calendar information on your phone, so make sure to back up any important data before you get started.

For more information:
http://www.google.com/support/mobile/bin/answer.py?answer=139195

The following new features are available in Google Spreadsheets:
– A mobile-friendly view with filtering, sorting and row-by-row editing
– The ability to define attributes of a cell and require that input meets those data validation rules
– A form summary page with information about completed responses

How to access what’s new:
To access or create a spreadsheet in list view from your mobile device, visit docs.google.com/a/example.com from your mobile browser, but remember to replace “example.com” in this address with your actual domain name.

To use data validation, select a cell from your spreadsheet, click ‘Tools’ from the menu bar and choose ‘Data validation’. Enter your attributes and click ‘Save’.

To view the form summary page, click ‘Form’ from the spreadsheet menu bar and choose ‘Show summary’.

For more information:
http://googledocs.blogspot.com/2009/02/add-edit-sort-and-filter-improved.html

http://docs.google.com/support/bin/answer.py?answer=139705&hl=en

The new version of Gmail for mobile includes:
– New offline functionality that allows you to start Gmail for mobile, compose new messages and read recently read messages when offline.
– The new “floaty bar” menu can be used to perform batch actions such as archiving multiple messages quickly.

How to access what’s new:
Visit http://www.google.com/m/a/example.com on your iPhone or Android-powered device. Be sure to replace ‘example.com’ with your organization’s domain name. Continue by clicking the link for either Gmail or Calendar. If you have an Android device, click ‘Update now’ to enable Gears for offline access.

For more information:
http://gmailblog.blogspot.com/2009/04/new-mobile-gmail-experience-for-iphone.html

Forwarding individual messages from MiraPoint:

1. Log into Mirapoint.
2. Open up the target message.
3. Click on Forward.
4. Enter email address on To: line.
5. Press Send.

The following enhancements have been made to Google Sites:
– 26 new themes have been added.
– 7 new page layouts have been added, including a three column layout and layouts with page sidebars.
– An automatic mode that auto-generates the navigation of your site based on it’s structure.
– A new subpage listing gadget that automatically generates index pages based on your site structure.
– A new attachment section was added to the Google Sites management section for easier management of all uploaded attachments to Google Sites.

How to access what’s new:
– To choose one of the new themes, click ‘More actions’, then select ‘Manage site’ and click ‘Themes’.
– To choose one of the new layouts, click ‘Edit page’ from any page of your site and select ‘Layout’.
– For automatic navigation, click ‘More actions’ and select ‘Manage site’, then choose ‘Site layout’ and select ‘Edit navigation’ and ‘Automatically organize my navigation’.
– To use the subpage listing gadget, select ‘Edit page’, click ‘Insert’ and select ‘Subpage listing’.
– To use the new attachment enhancements, click ‘More actions’, select ‘Manage site’ and click ‘Attachments.’

For more information:
http://googleappsposts.blogspot.com/2009/07/automatic-navigation-and-lot-more.html

Customized Google Maps can now be embedded into Google Sites.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
US English

How to access what’s new:
To embed a Google Map into a Google Sites page, select ‘Edit page’, click ‘Insert’ and choose ‘Map’.

For more information:
http://googleappsposts.blogspot.com/2009/07/maps-and-sites.html

Google Calendar now supports a special calendar that shows your contacts’ birthdays and events.

How to access what’s new:
To add the birthday and event calendar in Google Calendar, from the Settings page, select ‘Browse public calendars’ on the ‘Calendars’ tab, then click the ‘Add Calendar’ button for the ‘Contacts’ birthdays and events’ calendar.

The following updates have been made to Google Calendar:
– Groups can now be added to calendar invitations in Google Calendar
– Tasks can now be printed

How to access what’s new:
To invite a group to your event, enter the group name under ‘Guests’ in your Google Calendar invitation.

To print your task list, select ‘Print task list’ under ‘Actions’ from the Tasks window.

The following updates have been made in Google Sites:
– Now when you paste embeddings that use object, embed, or iframe tags they will be auto-wrapped in a gadget rather than get stripped out as unsafe HTML.
– In manual mode sidebar navigation now allows for custom links, not just pages in the site.
– Improved handling of HTML pasted from external sources.

How to access what’s new:
To add a custom link to your navigation bar, click ‘Add URL’ from the ‘Configure Navigation’ dialog box.

1. Let the world busy search your calendar. Under Settings > Calendars > Sharing select “Make this calendar public: See/only free busy.”
2. Set a 5 day calendar. Under Settings > General, go to “Custom View” and select the number of days you want to display
3. Change default view. Under Settings > General, select Day, Week, Month, or configure a custom view for “Default view.”
4. Change your Calendar name. Click on the down-arrow next to your calendar and select “Calendar settings.” Choose thefirst option to change Calendar name
5. Tasks are now on the Calendar. The link is in the upper-left corner. Read more on Google’s site.
6. Attach your meeting agenda. In the event details, select “Add a Google document” (and make sure to share the Google Doc beforehand so recipients can open it).
7. Create a notes-only calendar. You can create sub-calendars for lots of reasons, such as notes, checkout items or personal use; select Create in the “My calendars” box at left.
8. Set multiple reminders. You can have up to 5 reminders set to different times for each event.
9. Change the color of your Calendar. Click on the arrow next to your calendar and select the color you’d like.
10. Include a calendar item in your Gmail message. When typing up an email message, click “Add event invitation.”
11. Save your calendar as a PDF. Click on the Print button. A window will come up that will allow you to select “Save as.”
12. Added the wrong thing? After every save you should be able to click Undo at the top of the screen.
13. Quickly turn off all other calendars. On the arrow next to the calendar you want to see, select “Display only this calendar.”
14. Meeting goes long and need to schedule another? Go to the the original event and select More actions > Duplicate event. This will allow you to send out a copy of the original invite at a different time.
15. Have the day’s agenda emailed to you. Go to a calendar’s notification tab and select “Email daily agenda.”
16. Add notes to your calendar and still be available in busy searches. Set “Show me as available”
17. Hide the Calendar selections. There is an arrow next to “My calendars “and “Other calendars”; click this arrow to hide the list.
18. Add a time in the name of an all day event. Either edit using Event details or use quotation marks around the time.
19. Should I go to a meeting? When you receive an invite you’ll see a quick agenda view of the day of the appointment in the upper-right corner. You can also click “View calendar.”
20. Add your calendar to an RSS Reader. Link it with HTML under “Calendar address.”
21. Put your Calendar on your Gmail screen. In Gmail, go to Settings > Labs to enable the Google Calendar gadget.
22. Add holidays to your calendar. Go to “Other calendars “and select Add > Add a public calendar.
23. Add the Georgia Southern Calendar. Go to Google Site, click Browse sites, then click Calendar. When you bring up the Georgia Southern Calendar page you can select the calendar you want. Add this to your calendar screen by clicking on the + in the bottom right corner.
24. Grant friends or family rights to your calendar. Under Sharing, add the email address of a friend or family member and select the appropriate rights.
25. Email your reminder. Reminders can be set to email or pop up on your screen
26. Search your calendar. Click on “Show search options” and select the details you would like to search on.
27. Quick add an event. Click on “Quick add” at upper-left in your Calendar, type in the event name and date, and it will automatically add the event on your calendar.
28. Display the weather. Set your location and click “Show weather” in Calendar settings.
29. Copy an event to another calendar. Under the appointment details, select “More actions.”
30. Print out calendar with meeting details. Choose the “Agenda view” and click Print. Make sure to select “Print descriptions.”

Chat directly from the browser
With Google Talk, students can chat right from their inbox, including video and audio chat.

Facilitate communication
Email conversations can be too slow. Google Talk lets you chat in real-time so you don’t have to wait several hours for an email response.

Status updates
Google Talk users can set their status – online, busy, or offline – so friends or class teams will know when you are available to chat.

Easily connect with other students
All employees’ IM accounts are connected to their business email accounts.

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